Property History
Overview
Property History lets you track and review every change made to a row's properties. See who changed what, when they changed it, and what the previous value was. This is especially useful for auditing, accountability, and recovering from accidental changes.
Accessing Property History
From the Row Details Panel
- Click any row to open the Row Details panel
- In the header bar, click the History tab (next to Details)
- The full change history for this row loads in place of the form
Tip: The history only loads when you switch to the History tab, keeping the panel fast when you're just editing properties.
Switching Back
Click the Details tab in the header to return to the normal row form, properties, and comments.
Understanding the Timeline
Property History displays changes in a visual timeline, grouped by date.
What You'll See
Each entry shows:
- Who made the change (user avatar and name)
- When it happened (relative time, e.g., "2 hours ago")
- Which property was changed (with the property icon)
- From → To values — The old value and new value with an arrow between them
Value Display
Values are displayed according to their property type:
| Property Type | How It Appears |
|---|---|
| Select / Status | Colored badges matching your option colors |
| Multi-select | Multiple colored badges |
| Date | Formatted date string |
| Number | Numeric value |
| Checkbox | "Yes" or "No" |
| Text / URL | Plain text |
| Person | User name |
First-Time Values
When a property is set for the first time (no previous value), the entry shows "Set to" followed by the new value, instead of a From → To display.
Filtering History
Use the property filter dropdown at the top of the History panel to narrow the timeline:
- Click the dropdown (defaults to "All properties")
- Select a specific property to see only changes to that field
- Select "All properties" to return to the full view
The total number of changes is displayed next to the filter.
Reverting Changes
If a change was made in error, you can revert a property to its previous value:
- Hover over any history entry
- Click the Revert button that appears
- The property value is immediately updated to the previous value
- The row is marked as having unsaved changes — save the row to persist the revert
Note: Revert is not available in read-only or shared views.
What's Tracked
Property History records changes to user-edited properties including:
- ✅ Title, Text, Rich Text
- ✅ Select, Multi-select, Status
- ✅ Number, Currency
- ✅ Date, Date Range
- ✅ Checkbox
- ✅ URL, Email, Phone
- ✅ Person / Assignee
- ✅ File attachments
- ✅ Relations
What's NOT Tracked
The following are not recorded in property history:
- ❌ System properties — Created Time, Created By, Last Edited Time, Last Edited By (these are auto-computed)
- ❌ Page content — Changes to the block/canvas content within a row's page are not tracked
- ❌ Formula results — Computed values that change automatically
- ❌ Comments — These have their own activity feed
Data Lifecycle
- Automatic cleanup: When a row is deleted, all its history entries are automatically removed
- User deletion: If a team member is removed, their history entries remain but show as "Anonymous"
- Batch tracking: Multiple property changes saved at the same time are grouped together
Shared Views
Property History is available in shared views but with limitations:
- History can be viewed by anyone with access to the shared link
- Revert actions are disabled in shared/read-only views
- Changes made via shared links are recorded with the editor's identity (or "Anonymous" for unauthenticated access)
Troubleshooting
History tab shows "No changes recorded"
Possible causes:
- The row was just created and no properties have been changed yet
- Only first-time property values were set (check your filter)
- System properties were changed, which are excluded from tracking
Solution: Edit a property, save the row, then check history again.
Can't see the History tab
Possible causes:
- The row hasn't been saved yet (new unsaved row)
- You're viewing in a mode that doesn't support tabs
Solution: Save the row first, then reopen the details panel.
Revert button doesn't appear
Possible causes:
- You're in a read-only or shared view
- The entry is a "Set to" entry with no previous value to revert to
Solution: Open the row in the full application with edit permissions.
Related
- Working with Rows - Adding, editing, and managing rows
- Property Types - Understanding column types
- Collaboration - Comments and mentions
- Views & Filters - Filtering and organizing your data
Last Updated: February 2025